2027 Exhibitor Kit

SHOW MANAGEMENT 

Seattle Convention Center (SCC) | Arch. 705 Pike St, Seattle WA 98101

The Show Office is located in 4C in the South Hall, room 401. Show Management will be available in person during the hours of Move-In, Show Days, through Move-Out.

REQUIRED READING

2026 NWFG RULES & REGULATIONS MANUAL
Check Back this fall for the 2027 Rules & Regulations Document 

MISSED PAYMENTS

After three (3) missed payments, your contract is subject to cancellation without a refund, and your booth space will be released. If you wish to restart payments, monthly payment plans will no longer be available. Your only options will be a 50/50 payment split or payment in full. Please note that your product category may be capped, or your original booth space may no longer be available, and your sales rep will send you options for a new location.

FINAL PAYMENT

The full and final payment will automatically charge your card per the original contract on January 15th, please ensure funds are available before this date. Any outstanding contracts after the show cycle will be automatically forwarded to collections. The vendor will remain responsible for the booth space fees and will be prohibited from exhibiting in future Marketplace Events. For any questions regarding payment, please contact Emily Bedient at  Emilyb@mpeshows.com or 503-567-5712.

STORAGE

There are multiple Storage locations located in both the North and South Hall corridors, and the loading docks. Please note that while the storage locations are under a covered roof, they are still exposed to the elements. The cost for reserved storage space is $3.99 per square foot, in sizes of 4’ x 4’ (16 sq ft), 4’ x 6’ (24 sq. ft.), 4’ x 12’ (48 sq ft), and 6’ x 12’ (72 sq ft) spaces. Multiple spaces may be ordered.  Contact GreenaneD@mpeshows.com for availability.  

Marketplace Events (MPE) wants to make clear its position on what content will not be permitted on its exhibit floors in all its US consumer home and holiday shows effective January 1, 2024.

MPE shows are welcoming environments built solely to encourage face-to-face commerce. Creating respectful, safe marketplaces where our attendees and Vendors can come together to learn, shop, compare pricing and do business together is our highest priority. MPE’s acceptability standards do not permit political candidates, parties or other groups promoting issues or ballot initiatives to participate as Vendors. In addition, the display or sale of any products or services that are political/partisan in nature or that can be interpreted to promote, incite, or glorify hatred, violence, racial, sexual, or religious intolerance are prohibited. MPE’s judgment in applying these standards will be final.

BOOTH BOUNDRIES

DISTRACTING DEVICES

Attention-attracting devices, such as noisemakers, flashing lights, feather flags, movies, music, broadcasting, or drawings, are subject to Show Management approval. Show Management will promptly ask any vendor to remove any attention attracting and/or distractive devices being used without prior approval. Devices that are deemed distracting or disruptive to other vendors will not be permitted. Hardwall systems must be used for stereo equipment to minimize noise.

VENDOR CONDUCT

Show Management reserves the right to refuse admission or ask any Vendor, or their employee to leave the facility if they are deemed unfit, intoxicated, or disruptive to the show.

2026 NWFG MOVE IN MAP
CHECK BACK THIS FALL FOR THE 2027 MOVE IN MAP

 
Do not arrive earlier than your scheduled move in time, you will be turned away. Refer to the Move in map for your scheduled move day and zone.

• Vehicle Move-in Passes with your scheduled move-in times will be emailed in February to the email address on your contract. Please print, fill out, and place on your dashboard for access to the Loading Dock and Hand Carried Freight Elevators. 
  
• Work Pass Stickers will be available from Convention Center staff at all show floor entry points.  It is SCC rules that work pass stickers be worn visibly during move-in and move-out.
  
• Show Badges with lanyards are required for entry during all hours of the show. Badges must be picked up from the show office during move in and distributed to your show team. 
• CLICK HERE for a map to the Loading Dock located at 1315 Hubbell Place. Seattle, WA. 
• IMPORTANT: Do not leave badges in your booth as they are required to gain access to the show floor. It's your responsibility to distribute the show badges to your on-site staff. Security will deny entry without a badge during the show dates. Replacement badges cost $12.00/ea and can be purchased from the Box Office in the Atrium Lobby.

Your move-in timeframe is the earliest you can start setting up, as well as the only time you can drive to Loading Dock or drive-in access. Hand-Carried Freight Elevators may be used any time during the operating hours (8:15 am - 5:30 pm). 

The Loading Dock is free to use from 6:00 pm – 9:30 pm permitted that your move in time has passed. Please note that if the line to use the Loading Dock extends to the road you will be turned away and asked to come back later. If you are unsure of your booth number or move-in time, please email EmilyB@mpeshows.com. 

No pets or children under age 16 are permitted on the show floor during move-in. 
This will be strictly enforced by the Convention Center.

HAND CARRIED FREIGHT ELEVATORS

For a map to the South Hand Carried Freight elevators located at 1380 8th Avenue, Seattle WA.  CLICK HERE. Follow signs to the Blue Aisles F & G 

• South Elevator Dimensions: 12' W x 14' D x 14' H
• Maximum Vehicle Height: 6'5"

For a map to the North Hand Carried Freight elevators located at 1509 9th Avenue, Seattle WA.  CLICK HERE. Due to limited parking spots, unload and move your vehicle before setting up your booth.

• North Elevator Dimensions: 11' W x 20' D x 14' H
• Maximum Vehicle Height: 9'8"

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MOVE-OUT

Sunday, February 21: 
6:01 pm - 11:00 pm.  Vendors can begin packing up their booth at 6:01 pm.  Packing up your booth earlier than 6:01 is prohibited. Please respect the attendees and your fellow vendors by adhering to this policy. 

Once completely ready to load out, find a show representative for a Move-Out Pass if you are using the Loading Dock or North Hand Carried Freight Elevator. Vendors using the South Hand Carried Freight Elevator do not need to check in for a Move-Out Pass. 

Vendor Entry & Badges

Show badges are required for entry during show days. All vendors must pick up their badges and lanyards from the Registration Desk located in the South Hall 4C room 401 during move in. Badge quantities are based on booth size. Vendors are responsible for distributing badges to staff.

Badges can be left at Will Call in the Atrium Lobby under your business name for staff who are unable to pick-up badges before the show. 

All show participants must wear a Work Pass during move-in and move-out, and vendor badges during show days.  Do not leave badges in your booth - they are required for show entry. This policy is mandatory – there will be no exceptions. If you forget or lose your show badge during show days, you must purchase more at the Box Office in the Atrium Lobby for $12.00/ per badge.

If you have any questions, please contact the Show Coordinator EmilyB@mpeshows.com, or by phone at 503.5673.5712

Advance Order Discount Deadline: TBD

SHOW DECORATOR  

In late Autumn, you will receive an email with instructions on how to order Decorator needs. All orders are placed and paid for through the Decorator directly. 

The following services can be ordered through Fern:

• Forklift service from a private vehicle
• Carpet and furniture rental
• Exhibit cleaning
• Booth installation and dismantling
• Signage
• Advance warehouse and on-site shipping & receiving

Advance Order Discount Deadline: TBD

EXHIBITOR SERVICES

Seattle Convention Center 
206.694.5015
exhibitor.services@seattleconventioncenter.com

Wi-Fi and electricity are not included in your booth fees. You are responsible for ordering any lighting, electricity, and Wi-Fi you need for your display.

• Electricity (click here for acceptable portable power devices)
• Internet (Wi-Fi)
• Water and water drainage
• Phone service & more

Check back this fall for Exhibitor Services Order Form. All orders and payments are handled through SCC Exhibitor services. 

If not ordered in advance, all services and equipment are subject to floor order rates.

Booth pricing does not include furniture, floor covering, electricity access, or Wi-Fi. Please refer to Show Decorator & Exhibitor Services section of the Vendor Kit to order these items.

FLOOR COVERING 

It is mandatory all booths have floor covering on 100% of their square footage. This is not included in your booth price. You may bring your own or rent from our decorator Fern Expo Services. (excluding the Plant Market and Garden Artisan carpet area)

• All flooring must be clean, and professional looking. Approved flooring types include carpeting, interlocking foam tiles, astroturf, hardwood, tile, and vinyl flooring. 
  
• All floor edges must be secured with double-sided carpet tape on the underside of the carpet. Duct tape is not permitted. Any tape or residue left on the floor after moving out is subject to a fee.
  
• Protective material must be placed on the floor before laying bricks, patios, etc. Do not drill holes, nail glue or affix flooring.  Any damage (including unremoved tape) to the SCC flooring will be repaired at the Vendor's expense.  

PIPE & DRAPE  

All inline exhibit spaces will have three 'walls' made of 8’ high pipe with black drape, one on each side and one at the back. 

Corner booths will have two sides of 8' high, black drape, open on the corner.

End cap booths will have black pipe and drape on the back wall. There is no furniture or flooring included with your booth price. Please see Decorator & Exhibitor Services Order Forms section of the Vendor Kit to rent any additional booth items. 

TABLE COVER & SKIRTING 

It is mandatory that all tables are properly covered and skirted. To ensure your booth looks professional and inviting to the attendee, all inventory and personal items must be stored COMPLETELY OUT OF SIGHT.

• Skirting must go from the edge of the table to the floor on all four sides. All skirting must be pressed and neat.
  
• Use of plastic tablecloths, sheets, shower curtains or any type of “makeshift” tablecloths is not permitted.
  
• Fern is available to rent tables that will be properly skirted for an additional charge,

**all incorrectly skirted tables will be skirted at the Vendor’s expense.

LIGHTING  

Due inconsistent overhead lighting throughout the venue, all vendors are strongly advised to plan for additional lighting in their booth. The Convention Center's overhead lights will not be adjusted on show days. Adequate lighting will not only enhance visibility, but also highlight your display beautifully!

• You can order electrical outlets and lighting through the venue, or bring your own lighting (unless battery operated, you will need to order electricity to your booth).
• Click here for acceptable portable power devices

PROOF OF GENERAL EVENT LIABILITY INSURANCE

All Marketplace Events shows require show insurance. Coverage dates must include Move-In through Move-Out, February 14-21, 2027 . Liability requirements are $1,000,000.

It is mandatory that we are listed on your policy as additional insured:

Marketplace Events LLC
2000 Auburn Dr Ste 200        
Beachwood, OH 44122

Please email a copy of your certificate to  MichelleD@mpeshows.com prior to show open. Neither Show Management nor the Seattle Convention Center will accept responsibility for injury to persons, loss of or damage to products, exhibits, equipment, or decorations, by fire, accident, theft, or any other causes while in the building.

Vendors, or their agents, must provide adequate insurance for their own personnel, the public, exhibits and materials against all such hazards.

*If you are vending in multiple MPE events, the same insurance document may be used  for all shows if it covers all contracted show dates. 

Even though we have security on duty, Marketplace Events, LLC and the Seattle Convention Center will not accept responsibility for loss or damage of merchandise during the move-in, show, or move-out of the Northwest Flower & Garden Festival.

WASHINGTON STATE TAX ID NUMBER (UBI)

Temporary UBI numbers are free of charge. If you are based out of state/country and need a temporary number, register online at dor.wa.gov/contact/temporary-registration-certificate. *Please note that temporary UBIs are good for 6 months. Do not apply earlier than August for the Northwest Flower & Garden Festival.

• A "temporary business” is a business that has no more than two events per year in Washington State with each event lasting no longer than one month.
• Persons who make sales in Washington outside of the two events may be responsible for additional tax liability and may be required to get a “tax registration endorsement” instead of a temporary registration certificate. Visit  dor.wa.gov/education/industry-guides/out-state-businesses-reporting-thresholds-and-nexus for more information on registration and tax reporting requirements.
  
• For questions, please contact the Washington State Department Of Revenue at 253-382-2000 for assistance.
  
• You are required to report all revenue from the show to the state 10 days after the close of the show. 

DIRECTIONS & PARKING

Please click on the links below to view and download direction maps to the following:

• SCC Loading Dock - 1315 Hubbell Place, Seattle WA 98101
• SCC Arch Parking Garage - 1380 8th Avenue, Seattle WA 98101
• SCC South Hand-Carry Freight Elevator (access through the Arch garage, section Blue Aisle G)
• SCC North Hand-Carry Freight Elevator - 1509 9th Avenue, Seattle WA 98101

View the current rates, hours, and height restrictions of the SCC garages here.

Discount parking vouchers, valid on show weekdays only, are available at the Registration Desk. Vouchers provide an all-day flat rate (no in and out privileges) with a minimum of 8 hours. 

Located 10 miles from the Convention Center at 9645 Martin Luther King Jr Way S. is our oversized parking lot. This lot is best used for vehicles that cannot fit in any of the parking garages, or vehicles you will not need access to during the show. The cost is $250.00 per vehicle (trailer included) from Move-In on Sunday, February 14, to final Move-Out at 8am Monday morning, February 22. Please note the lot will only be open specific hours (refer to Vendor Rules & Regulations). 

To reserve oversized parking, please email EmilyB@mpeshows.com.

A printed pass must be displayed in your vehicle. Your parking pass can be emailed directly or picked up at the Registration Desk during move-in. Spaces are limited, so please submit early.

WHY SPONSOR THE NORTHWEST FLOWER & GARDEN FESTIVAL?

Our approach and process is this...
We are consultative in providing marketing solutions to you or in support of your clients' needs. This means that we want to know about your marketing objectives, strategies and brand positioning so that we are truly on your team of solution providers. We care about your experience in our events and your outcomes.

Building Partnerships
Beyond exhibit space, banners and logos, there's creating the experience. Partnership opportunities involve participating in the creating of a complete, active and engaging visitor experience designed to maximize your exposure to key markets. Whether visitors interact with your product, take away samples or meet with you face to face, your sponsorship opportunity will be custom crafted to meet your specific objectives.

Contact our show team for more information.
Visit the Marketplace Events corporate site for more info and to see our event schedule, MarketplaceEvents.com.

UPGRADE YOUR VENDOR LISTING TODAY

Maximize your business’s exposure and attract more customers by upgrading your vendor listing. As a Vendor, you have a basic listing live on the website, and now you can Enhance It! This is included in the contracted space cost and is no additional charge. 

Within 24 hours, you will receive an automated email providing a link to elevate your listing. This link gives you the flexibility to make updates and changes to your listing as frequently as you like until one day after the show ends. Your listing will stay active for as long as you participate in the show. 

If you have any questions regarding the online vendor listing or if you do not receive the email with the link, please email our Digital Coordinator at  JenK@mpeshows.com.

Learn more about the benefits of creating your enhanced listing 

CLICK HERE for a video tutorial.

SHOW HOTEL RATES

Check back this fall for our exclusive show hotel deal.

There are several downtown hotels that also offer discounts for anyone attending the Northwest Flower & Garden Festival. To see what hotels are participating and to make a reservation, click on the PLAN YOUR VISIT – HOTEL DEALS tabs. For most of the hotels you must make your reservation through the website.  You may not receive the discounted rate by calling the hotel directly.

SOCIAL MEDIA #GETSOCIALWITHUS

Click here to access the 2026 Digital Marketing Kit (2027 images coming this fall)

Don't forget to tag the festival in your social media posts!

#NorthwestFlowerShow #NWFGS

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In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage ticket sales for the event and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have. Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.

Check back this fall for our official 2027 Facebook Event